All new chapters should be started with the method listed above. However, if you wrote chapters before you received the template, you need to attach the correct template, add the manuscript table, and re-style the text in the chapter. To apply the template, execute the following steps:

1. Select Tools Templates and Add-Ins. The Templates and Add-Ins dialog box appears. The "Document template" section at the top of the dialog box lists the template currently applied to this document. To change it, click the Attach? button on the right.
   
   
2. The Attach Template dialog box appears. Select the appropriate template and click Open. The Templates and Add-Ins dialog box reappears, with the correct template listed. Check the checkbox labeled "Automatically update document styles." Then click OK.
   
   

The correct template is now attached. Depending on the template that was previously attached, some of the text may now be bright green.

Finally, you may need to re-style the text in the chapter, if an incorrect template was previously attached to the document. Any text that now appears in bright green is styled with an invalid style. You must re-style all this text according to the instructions in the next section of these guidelines.

As you write, you'll use a variety of different formats to convey your content: regular text, headings, bullet lists, figure captions, and so on. Each of these different types of text has its own format in the finished book. To help with the layout process, each paragraph has a tag that identifies what kind of text it is. In Microsoft Word, these tags are called styles, and a specific list of styles is built into each template.

The exact list of styles varies with each template, but some of the more basic ones are constant. Regular text is styled as GX (or as Normal, depending on the series); headings are styled as Heading 1, Heading 2, Heading 3, or Heading 4; bullet list items are styled as BL, and numbered list items are styled as NL. (Numbered lists are used to represent items that need to be in sequential order. Bulleted lists are used when no specific order is required.) Note that the style of a paragraph affects the font, point size, and color of the text, as well as the space above and below each paragraph. These variations are built into the template as a visual cue to help differentiate the styles; they are not representations of how the text will look in the finished book.

If you set up Word as described at the beginning of this section, you'll see a column on the left side of your Word window. This is called the style area. The style for each paragraph is listed in the style area, as shown in Figure 4-1.

Figure 4-1: The Word window, with style area showing

To change the style of a paragraph, simply place your cursor somewhere in the paragraph and select the new style. You don't need to select the text; just placing the cursor in the paragraph is enough. To select a new style, either use the toolbar button or select the style from the style box:

• The main element toolbar is an extra toolbar that's built into the Wiley template. It provides buttons for each category of style. When you click a button on the main element toolbar, it opens a corresponding subsequent style toolbar. For example, if you click the Code button, a subsequent style bar of specific code styles opens.
  
  
• The subsequent style bar shows the actual styles that you can apply to various elements. To apply a style, click the button for that style, and the appropriate style is applied to the paragraph.
  
  
• The style box is on the left side of the default Word formatting toolbar. Click the down arrow in the drop-down box to see a complete list of the styles available for this document. Scroll to the style you want to use for this paragraph, and click it.
  
  

For best results, select the style as you begin to type each paragraph. The styles are designed so that when you finish a paragraph and hit the return key, the most likely style for the next paragraph is automatically selected. For example, heading paragraphs are automatically followed by a GX (or Normal) paragraph.

Use the Style Table for the series you're writing in to select the correct style for each element. Style Tables will be discussed in the section "Using the series guidelines."

Styling icons is a special case. "Icon" in this instance refers to a special treatment for a brief section of text referred to as a Note, a Tip, a Caution, or other noteworthy item. If you have questions about icons, please consult your editor.

It is extremely important to follow the series guidelines specifically, including all necessary elements and formatting them appropriately. Although the styles for common elements are the same across all Wiley templates, some elements vary with each series. Therefore, consult the Style Table (if there is one) for the series you're writing in to know which styles to use. The Style Table lists each style name, what the style is used for, and any special formatting necessary for that style. Any questions you have regarding styles should be directed to your Development Editor.

If you can't find a style that corresponds to an element you want to use, don't create a new style or alter the template in any way. Changing the template causes errors in the layout process, which will delay the release of your book. Instead, contact your DE; he or she will suggest an existing style to use, or will help you come up with a different way to present the content.

Your DE will evaluate your sample chapter for correct use of the styles, and will provide coaching, but keep in mind, applying styles is your responsibility. If, after appropriate coaching, the chapters are styled incorrectly, the DE may choose to return the chapters to you to be done correctly. The list of styles can be confusing at first, but with a little practice, the system is easy to use.