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Bookkeeping for Nonprofits: A Step-by-Step Guide to Nonprofit Accounting

ISBN: 978-0-7879-7540-1
264 pages
May 2005, Jossey-Bass
Bookkeeping for Nonprofits: A Step-by-Step Guide to Nonprofit Accounting (0787975400) cover image
Bookkeeping for Nonprofits

Bookkeeping for Nonprofits is a hands-on guide that offers nonprofit leaders, managers, and staff the tools they need to create and maintain a complete and accurate set of accounting records. This much-needed resource provides those with little or no bookkeeping experience with practical advice in a highly accessible format.

Written by Murray Dropkin and Jim Halpin, Bookkeeping for Nonprofits is a step-by-step introduction to keeping accounting records, which form the foundation for a nonprofit organization's financial reports, tax returns, budgets, cash forecasts, and grant proposals. Using this volume as a guide, nonprofit leaders and staff will be able to set up books with or without accounting software and ensure that the records meet the needs of their organization. Bookkeeping for Nonprofits is a comprehensive resource that

  • Discusses how transactions provide day-to-day information for tracking cash balances and cash requirements
  • Shows how transactions provide information to management and the board of directors for budgeting and other essential tasks
  • Explains basic bookkeeping concepts, such as the accounting equation, the chart of accounts, and income and expense tracking
  • Guides readers through the nuts and bolts of recording a transaction
  • Provides an overview of alternative recordkeeping methodologies and how to choose among them

Designed to be easy to use, the book is filled with illustrations and checklists.

"Bookkeeping for Nonprofits is the remarkable new guide for a new generation of accounting challenges bookkeepers face every day."
—Frances Hesselbein, chairman and founding president, Leader to Leader Institute

"Bookkeeping for Nonprofits provides a rare combination of consummate professionalism and clear, accessible writing. Underlying the wealth of technical information lies a great deal of wisdom. The authors have found a way to translate their enormous, on-the-ground experience into usable, actionable policies, procedures, and practices. It is a book that gives all you need to create a fiscally responsible agency with the bonus of helping you become a better manager and a wiser person."
—Peter Block, business consultant and author of Flawless Consulting and The Empowered Manager

"Bookkeeping for Nonprofits provides an excellent understanding of the practical application of bookkeeping in the real work environment."
—Ron Werthman, vice president, finance/treasurer and CFO, Johns Hopkins Health System, The Johns Hopkins Hospital

"This is a wonderful book that every bookkeeper in a nonprofit organization should have."
—Eusebio David, fiscal director, Federation of Multicultural Programs, Inc.

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List of Exhibits and Checklists.

Dedication.

Preface.

Acknowledgments.

The Authors.

PART ONE: UNDERSTANDING THE IMPORTANCE OF GOOD BOOKKEEPING.

1. Overview of the Bookkeeping Function.

2. The Accounting Equation.

3. The Chart of Accounts.

PART TWO: RECORDING TRANSACTIONS CORRECTLY THE FIRST TIME.

4. Income.

5. Cash Receipts.

6. Payroll.

7. Purchases.

8. Cash Disbursements.

9. General Journal Entries.

10. The Month-End Close and Account Analysis.

11. Allocating Costs.

PART THREE: PUTTING IT ALL TOGETHER.

12. Financial Statements.

13. Operating Budgets.

14. Cash Flow Reporting, Forecasting, and Management.

15. Conclusion.

PART FOUR: RESOURCES.

Resource A: Good Financial Management.

Resource B: Setting Up Your Files.

Resource C: Alternative Recordkeeping Approaches.

Resource D: Managing Your Computer System: Security, Backups, and Other Considerations.

Resource E: Organization and Tax Issues of Tax-Exempt Organizations.

Resource F: Checklist: Financial Monitoring of Government Grants.

Resource G: Excerpts from OMB Circular A-122.

Resource H: Web Site Resources.

Resource I: Bibliography.

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Murray Dropkin, C.P.A., M.B.A., is president of CMS Systems, Inc., a consulting firm that specializes in improving the operational and financial operations of nonprofit and for-profit organizations. He has published extensively in the field of nonprofit accounting and is coauthor of The Budget-Building Book for Nonprofits and The Cash Flow Management Book for Nonprofits, both from Jossey-Bass. He co-edits Nonprofit Report, a monthly newsletter on nonprofit accounting, taxation, and management. He is coauthor of the three-volume Guide to Audits of Nonprofit Organizations and frequently speaks at professional meetings and consults around the country.

James Halpin, C.P.A., M.S., is a software developer, systems consultant, and accountant specializing in cost accounting concepts. He has more than thirty years of experience in accounting, auditing, taxation, management consulting, software development, and computer consulting. He co-edits the monthly Nonprofit Report newsletter.

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"This much-needed resource provides those with little or no bookkeeping experience with practical advice in a highly accessible format. Designed to be easy to use, this book is filled with illustrations and checklists." (bookbargainsandpreview.com, 4/28/08)

“…will be of help to the novice in developing financial reports and budgetary management systems.” (Accounting Technician, Oct 2005)

"Bookkeeping for Nonprofits is the remarkable new guide for a new generation of accounting challenges bookkeepers face every day."
--Frances Hesselbein, chairman and founding president, Leader to Leader Institute

"Bookkeeping for Nonprofits provides a rare combination of consummate professionalism and clear, accessible writing. Underlying the wealth of technical information lies a great deal of wisdom. The authors have found a way to translate their enormous, on-the-ground experience into usable, actionable policies, procedures, and practices. It is a book that gives all you need to create a fiscally responsible agency with the bonus of helping you become a better manager and a wiser person."
--Peter Block, business consultant and author of Flawless Consulting and The Empowered Manager

"Bookkeeping for Nonprofits provides an excellent understanding of the practical application of bookkeeping in the real work environment."
--Ron Werthman, vice president, finance/treasurer and CFO, Johns Hopkins Health System, The Johns Hopkins Hospital

"This is a wonderful book that every bookkeeper in a nonprofit organization should have."
--Eusebio David, fiscal director, Federation of Multicultural Programs, Inc.

See More
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Download the spreadsheet files for the book
The spreadsheets included here constitute a sample format for account analysis and can be downloaded to your computer. There are six total spreadsheets: Bank Reconciliation Worksheet; Petty Cash Voucher; Fixed Asset Record; Prepaid Insurance Worksheet; Variance Analysis and Explanation Form; Expense Account Analysis.
16.23 KB Click to Download
View the payroll_accrual_2up.pdf file
Learn the theory behind a payroll accrual as well as the steps required to make the accrual journal entry and subsequent reversing journal entry in pdf file format.
1.20 MB Click to Download
Download the Macromedia Flash Payroll Accrual file
Learn the theory behind a payroll accrual as well as the steps required to make the accrual journal entry and subsequent reversing journal entry in Macromedia Flash file format. You'll need to download the zip file to your harddrive and save both files into the same directory then run the HTML file.

You may need to download a program like WinZIP to unzip the file. You can download it from WinZIP.
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Author's Site
The authors have provided additional downloads and other information on their web site at http://www.dropkin.com/bfnp.htm.
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Bookkeeping for Nonprofits: A Step-by-Step Guide to Nonprofit Accounting (US $45.00)

-and- The Cash Flow Management Book for Nonprofits: A Step-by-Step Guide for Managers, Consultants, and Boards (US $35.00)

Total List Price: US $80.00
Discounted Price: US $60.00 (Save: US $20.00)

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