Gerodontology

Published on behalf of the Gerodontology Association

Edited by:
James P. Newton

Print ISSN: 0734-0664
Online ISSN: 1741-2358
Frequency: Quarterly
Current Volume: 27 / 2010

TopAuthor Guidelines

Content of Author Guidelines: 1. General, 2. Ethical Guidelines, 3. Manuscript Submission Procedure, 4. Manuscript Format and Structure, 5. After Acceptance.

Relevant Documents: Copyright Transfer Agreement form, Open Access Licence Form

Useful Websites: Articles published in Gerodontology, Author Services, Blackwell Publishing's Ethical Guidelines, Guidelines for Figures

The ultimate aim of the subject area of gerodontology is to improve the quality of life and oral health of older people. Gerodontology fills the particular place of serving this subject area. The boundaries of most conventional dental specialities must be repeatedly crossed to provide optimal dental care for older people. Furthermore, management of other health problems impacts on their dental care and clinicians need knowledge in these numerous overlapping areas. Bringing together these diverse topics within one journal serves clinicians who have not time to scan many journals and it serves authors whose papers would therefore fail to access their target readership. The juxtaposition of papers from different specialities but sharing this patient-centred interest provides a synergy that serves progress in the subject of gerodontology.

Please read the instructions below carefully for details on the submission of manuscripts, the journal's requirements and standards as well as information concerning the procedure after a manuscript has been accepted for publication in Gerodontology. Authors are encouraged to visit http://authorservices.wiley.com/bauthor/ for further information on the preparation and submission of articles and figures.

Gerodontology adheres to the below ethical guidelines for publication and research.

2.1. Authorship and Acknowledgements
Authors submitting a paper do so on the understanding that the manuscript have been read and approved by all authors and that all authors agree to the submission of the manuscript to the Journal.

Gerodontology adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). According to the ICMJE authorship criteria should be based on 1) substantial contributions to conception and design of, or acquisition of data or analysis and interpretation of data, 2) drafting the article or revising it critically for important intellectual content and 3) final approval of the version to be published. Authors should meet conditions 1, 2 and 3.

It is a requirement that all authors have been accredited as appropriate upon submission of the manuscript. Contributors who do not qualify as authors should be mentioned under Acknowledgements.
Acknowledgements: Under acknowledgements please specify contributors to the article other than the authors accredited. Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining written permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions. Sources of financial support may be also be acknowledged.

2.2. Ethical Approvals
Papers involving clinical research should conform to the guidelines issued in the Declaration of Helsinki (www.wma.net/e/policy/b3.htm) where applicable, and should include a statement that ethical approval has been given by the relevant committee.

2.3 Permissions
If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

2.4 Copyright Assignment
Authors submitting a paper do so on the understanding that the work and its essential substance have not been published before and is not being considered for publication elsewhere. The submission of the manuscript by the authors means that the authors automatically agree to assign exclusive copyright to The Gerodontology Association and Blackwell Publishing if and when the manuscript is accepted for publication. The work shall not be published elsewhere in any language without the written consent of the publisher. The articles published in this journal are protected by copyright, which covers translation rights and the exclusive right to reproduce and distribute all of the articles printed in the journal. No material published in the journal may be stored on microfilm or videocassettes or in electronic database and the like or reproduced photographically without the prior written permission of the publisher.

Upon acceptance of a paper, authors are required to assign the exclusive licence to publish their paper The Gerodontology Association and Blackwell Publishing. Assignment of the copyright transfer agreement is a condition of publication and papers will not be passed to the publisher for production unless licence has been assigned. (Papers subject to government or Crown copyright are exempt from this requirement; however, the form still has to be signed). A completed Copyright Transfer Agreement form must be sent to the address or email address specified on the Copyright Transfer Agreement form, before any manuscript can be published. Authors must send the completed original Copyright Transfer Agreement form upon receiving notice of manuscript acceptance, i.e., do not send the Copyright Transfer Agreement form at submission.

Please send a scanned copy of the Copyright Transfer Agreement to Siti Rosemasni Ab Hadi:
srabhadi@wiley.com
or the original to:
Wiley Services Singapore Pte Ltd
600 North Bridge Road
05-01 Parkview Square
Singapore 188778
Fax: +65 6511 8288

For questions concerning copyright, please visit Blackwell Publishing's Copyright FAQ

3. MANUSCRIPT SUBMISSION PROCEDURE

Manuscripts should be submitted electronically via the online submission site http://mc.manuscriptcentral.com/gerodontology. The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts. Complete instructions for submitting a paper is available online and below. Further assistance can be obtained from the Executive Secretary, Ms Barbara Tucker at gerodontology@tiscali.co.uk

3.1. Getting Started
Launch your web browser (supported browsers include Internet Explorer 5.5. or higher, Safari 1.2.4, or Firefox 1.0.4 or higher) and go to the journal's online Submission Site: http://mc.manuscriptcentral.com/gerodontology
• Log-in or, if you are a new user, click on 'register here'.
• If you are registering as a new user.
- After clicking on 'register here', enter your name and e-mail information and click 'Next'. Your e-mail information is very important.
- Enter your institution and address information as appropriate, and then click 'Next.'
- Enter a user ID and password of your choice (we recommend using your e-mail address as your user ID), and then select your areas of expertise. Click 'Finish'.
• If you are registered, but have forgotten your log in details, enter your e-mail address under 'Password Help'. The system will send you an automatic user ID and a new temporary password.
• Log-in and select 'Author Center'

3.2. Submitting Your Manuscript
• After you have logged into your 'Author Center', submit your manuscript by clicking the submission link under 'Author Resources'.
• Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
• Click the 'Next' button on each screen to save your work and advance to the next screen.
• You are required to upload your files.
- Click on the 'Browse' button and locate the file on your computer.
- Select the designation of each file in the drop down next to the Browse button.
- When you have selected all files you wish to upload, click the 'Upload Files' button.
• Review your submission (in HTML and PDF format) before completing your submission by sending it to the Journal. Click the 'Submit' button when you are finished reviewing.

3.3. Blinded Review
All manuscripts submitted to Gerodontology will be reviewed by at least two experts in the field. Gerodontology uses double-blinded review. The names of the reviewers will thus not be disclosed to the author submitting a paper and the name(s) of the author(s) will not be disclosed to the reviewers.
To allow double-blinded review, please submit (upload) your main manuscript and title page as separate files.
Please upload:
• Your manuscript without title page under the file designation 'main document'
• Figure files under the file designation 'figures'
• The title page, Acknowledgements and Conflict of Interest Statement where applicable, should be uploaded under the file designation 'title page'
All documents uploaded under the file designation 'title page' will not be viewable in the html and pdf format you are asked to review in the end of the submission process. The files viewable in the html and pdf format are the files available to the reviewer in the review process.

3.4. Suggest a Reviewer
Gerodontology attempts to keep the review process as short as possible to enable rapid publication of new scientific data. In order to facilitate this process, please suggest the names and current email addresses of at least one potential international reviewer whom you consider capable of reviewing your manuscript. In addition to your choice, the journal editor will select additional reviewers.

3.5. Suspension of Submission Mid-way in the Submission Process
You may suspend a submission at any phase before clicking the 'Submit' button and save it to submit later. The manuscript can then be located under 'Unsubmitted Manuscripts' and you can click on 'Continue Submission' to continue your submission when you choose to.

3.6. E-mail Confirmation of Submission
After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours, please check your e-mail address carefully in the system. If the e-mail address is correct please contact your IT department. The error may be caused by some sort of spam filtering on your e-mail server. Also, the e-mails should be received if the IT department adds our e-mail server (uranus.scholarone.com) to their whitelist.

3.7. Manuscript Status
You can access ScholarOne Manuscripts (formerly known as Manuscript Central) any time to check your 'Author Centre' for the status of your manuscript. The Journal will inform you by e-mail once a decision has been made.

3.8. Submission of Revised Manuscripts
To upload a revised manuscript, please locate your original manuscript under 'Manuscripts with Decisions' and click on 'Submit a Revision' to submit your revised manuscript. Please remember to delete any old files uploaded when you upload your revised manuscript. Please also remember to upload your manuscript document separate from your title page to allow blinded review.

3.9. Open Access Publication Option
Gerodontology offers authors the opportunity to publish their paper OnlineOpen. OnlineOpen is a pay-to-publish service from Blackwell that offers authors whose papers are accepted for publication the opportunity to pay up-front for their manuscript to become open access (i.e. free for all to view and download). Each OnlineOpen article will be subject to a one-off fee of $3000 to be met by or on behalf of the Author in advance of publication. Upon online publication, the article (both full-text and PDF versions) will be available to all for viewing and download free of charge. The print version of the article will also be branded as OnlineOpen and will draw attention to the fact that the paper can be downloaded for free online.

Any authors wishing to publish their paper OnlineOpen will be required to complete the combined payment and Online Open Copyright Licence Form. Once complete this form should be sent to Executive Secretary, Ms Barbara Tucker at 5 Channing Close, Emerson Park, Hornchurch, Essex RM11 3NE, UK as soon as possible after acceptance. Prior to acceptance there is no requirement to inform the Executive Secretary that you intend to publish your paper OnlineOpen if you do not wish to.

4.1. Format

Language: The language of publication is English. Authors for whom English is a second language may choose to have their manuscript professionally edited by an English speaking person before submission to make sure the English is of high quality. A list of independent suppliers of editing services can be found at http://authorservices.wiley.com/bauthor/english_language.asp. All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication

Font: Manuscripts must be typed double-spaced.

Abbreviations, Symbols and Nomenclature: The symbol % is to be used for percent, h for hour, min for minute, and s for second. In vitro and in vivo are to be italicized. Use only standard abbreviations. Units used must conform to the Système International d'Unités (SI). All units will be metric. Use no roman numerals in the text. In decimals, a decimal point and not a comma will be used. For tooth notation the two digit system of FDI must be used (see Int. Dent. J. 21, 104). Avoid abbreviations in the title. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement. In cases of doubt, the spelling orthodoxy of Webster's Third New International Dictionary will be adhered to.
Scientific Names: Proper names of bacteria should be binomial and should be singly underlined in the typescript. The full proper name (e. g. Streptococcus sanguis) must be given upon first mention. The generic name may be abbreviated thereafter with the first letter of the genus (e. g. S. sanguis). If abbreviation of the generic name could cause confusion, the full name should be used. If the vernacular form of a genus name (e. g. streptococci) is used, the first letter of the vernacular name is not capitalized and the name is not underlined. Use of two letters of the genus (e. g. Ps .for Peptostreptococcus) is incorrect, even though it might avoid ambiguity. With regard to drugs, generic names should be used instead of proprietary names. If a proprietary name is used, ® must be attached when the term is first used.

4.2. Structure

Original Articles submitted to Gerodontology should include: Title Page, Abstract, Introduction, Material and Methods, Results, Discussion, Conclusions, References, and Acknowledgements, Tables, Figures and Figure Legends were appropriate.

Title Page: should contain the title of the article, name(s) of the author(s), initials, and institutional affiliation(s), a running title not to exceed 40 letters and spaces, and the name and complete mailing and email address of the author responsible for correspondence. The author must list 4 keywords for indexing purposes.

Abstract: A separate structured abstract should not exceed 250 words. The abstract should consist of 1) the objective 2) the background data discussing the present status of the field 3) materials and methods 4) results 5) conclusion.

Introduction: Summarize the rationale and purpose of the study, giving only strictly pertinent references. Do not review existing literature extensively.

Material and Methods: Materials and methods should be presented in sufficient detail to allow confirmation of the observations. Published methods should be referenced and discussed only briefly, unless modifications have been made.

Results: Present your results in a logical sequence in the text, tables, and illustrations. Do not repeat in the text all of the data in the tables and illustrations. Important observations should be emphasized.

Discussion: Summarize the findings without repeating in detail the data given in the Results section. Relate your observations to other relevant studies and point out the implications of the findings and their limitations. Cite other relevant studies.

Conclusion: Conclude the findings in brief. If authors cannot conclude with any punch line, the referee will question who would want to read the paper and why.

Acknowledgements: Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining written permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions. Sources of financial support may be acknowledged.

Research in Brief/Short Reports: These should include the aims and objectives of the work reported, methods used, findings, and the implications for the practise, management or education of the older adult and further research. Research in brief submissions should be no more than 1000 words in length, with a clear and concise title and no more than five subheadings. These may take the format of a mini paper. A maximum of 10 references may be included but these must be clearly related to the work reported. A limited number of figures and tables can be included but they must be essential to the understanding of the research.

4.3. References
References should be numbered consecutively in the order in which they appear in the text, and should be kept to a pertinent minimum. Only references which are cited in the text may be included. References should include the beginning and ending page numbers. Identify references in the text, tables, and figure legends by Arabic numerals in parentheses. References cited only in the tables or figure legends should be numbered in accordance with a sequence established by the first notation of that figure or table in the text. Use the style of the examples below, which is based on Index Medicus. Manuscripts accepted but not published may be cited in the reference list by placing 'in press'' after the abbreviated title of the journal - all such references should be submitted to the Editor for approval. References must be verified by the author(s) against the original documents.

We recommend the use of a tool such as EndNote or Reference Manager for reference management and formatting. EndNote reference styles can be searched for here: www.endnote.com/support/enstyles.asp Reference Manager reference styles can be searched for here: www.refman.com/support/rmstyles.asp

Examples:
(1) Standard journal article
(List all authors up to 3; for 3 or more list the first 3 and add 'et al.'')
Dockrell H, Greenspan JS. Histochemical identification of T- cells in oral lichen planus. Oral Surg 1979; 48: 42-49.
Thomas Y, Sosman J, Yrigoyen O, et al. Functional analysis of human T- cell subsets defined by monoclonal antibodies. I. Collaborative T-T interactions in the immunoregulation of B-cell differentiation. J Immunol 1980; 125: 2402-2405.
(2) Corporate author
The Royal Marsden Hospital Bone- Marrow Transplantation Team. Failure of syngeneic bone- marrow graft without preconditioning in post- hepatitis marrow aplasia. Lancet 1977; 2: 628-630.
(3) No author given
Anonymous. Coffee drinking and cancer of the pancreas [Editorial]. Br Med J 1981; 283: 628-635.
(4) Journal supplement
Mastri AR. Neuropathology of diabetic neurogenic bladder. Ann Intern Med 1980; 92 (2 pt 2): 316- 324.
Frumin AM, Nussbaum J, Esposito M. Functional asplenia: demonstration of splenic activity by bone marrow scan. Blood 1979; 54 (suppl 1): 26- 28.
(5) Journal paginated by issue
Seaman WB. The case of the pancreatic pseudocyst. Hosp Pract 1981; 16 (Sep): 24-29.
(6) Personal author(s)
Eisen HN. Immunology: an introduction to molecular and cellular principles of the immune response, 5th edn. New York: Harper Row, 1984:406-420.
(7) Editor, compiler, chairman as author
Dausset J, Colombani J, eds. Histocompatibility testing 1972. Copenhagen: Munksgaard, 1973: 12-18.
(8) Chapter in a book
Weinstein L, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman WA Jr, Sodeman WA, eds. Pathologic physiology: mechanisms of disease. Philadelphia: WB Saunders, 1974: 457-480.
(9) Published proceedings paper
DePont B. Bone marrow transplantation in severe combined immunodeficiency with an unrelated MLC compatible donor. In: White HJ, Smith R, eds. Proceedings of 3rd Annual Meeting of the International Society for Experimental Hematology. Houston: International Society for Experimental Hematology, 1974: 44-50.
(10) Agency publication
Ranofsky AL. Surgical operations in short-stay hospitals: United States - 1975. Hyattsville, Maryland: National Center for Health Statistics, 1978; DHEW publication no. (PHS) 78-1785. (Vital and health statistics; series 13; no. 34.)
(11) Dissertation or thesis
Cairns RB. Infrared spectroscopic studies of solid oxygen. Berkeley, CA: University of California, 1965. 156pp. Dissertation.

4.4. Tables, Figures and Figure Legends

Tables: Tables should be numbered consecutively with Arabic numerals. Type each table on a separate sheet, with titles making them self explanatory. Due regard should be given to the proportions of the printed page.

Figures: At the Editor's discretion clinical photographs, photomicrographs, line drawings and graphs will be published as figures. All figures should clarify the text and their number should be kept to a minimum. Details must be large enough to retain their clarity after reduction in size. Illustrations should preferably fill a single column width (54 mm) after reduction, although in some cases 113 mm (double column) and 171 mm (full page) widths will be accepted. Micrographs should be designed to be reproduced without reduction, and they should be dressed directly on the micrograph with a linear size scale, arrows, and other designators as needed. The inclusion of colour illustrations is at the discretion of the Editor. The author may pay for the cost of additional colour illustrations.

Preparation of Electronic Figures for Publication: Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Submit EPS (lineart) or TIFF (halftone/photographs) files only. MS PowerPoint and Word Graphics are unsuitable for printed pictures. Do not use pixel-oriented programmes. Scans (TIFF only) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) in relation to the reproduction size (see below). EPS files should be saved with fonts embedded (and with a TIFF preview if possible).

For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: lineart: >600 dpi; half-tones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.

Further information can be obtained at Blackwell Publishing's guidelines for figures: http://authorservices.wiley.com/bauthor/illustration.asp.

Check your electronic artwork before submitting it: www.blackwellpublishing.com/bauthor/eachecklist.asp

Permissions: If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

Figure Legends: Figure legends must be typed double-spaced on a separate page at the end of the manuscript.

5.1. Open Access Publication Option
Gerodontology offers authors the opportunity to publish their paper OnlineOpen. OnlineOpen is a pay-to-publish service from Blackwell that offers authors whose papers are accepted for publication the opportunity to pay up-front for their manuscript to become open access (i.e. free for all to view and download). Each OnlineOpen article will be subject to a one-off fee of £1300 (equivalent to $2600) to be met by or on behalf of the Author in advance of publication. Upon online publication, the article (both full-text and PDF versions) will be available to all for viewing and download free of charge. The print version of the article will also be branded as OnlineOpen and will draw attention to the fact that the paper can be downloaded for free.

Any authors wishing to publish their paper OnlineOpen will be required to complete the combined payment and Online Open Copyright Licence Form. Once complete this form should be sent to Executive Secretary, Ms Barbara Tucker at 5 Channing Close, Emerson Park, Hornchurch, Essex RM11 3NE, UK as soon as possible after acceptance. Prior to acceptance there is no requirement to inform the Executive Secretary that you intend to publish your paper OnlineOpen if you do not wish to.

5.2 Proof Corrections
The corresponding author will receive an email alert containing a link to a web site. A working email address must therefore be provided for the corresponding author. The proof can be downloaded as a PDF (portable document format) file from this site.
Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following Web site: www.adobe.com/products/acrobat/readstep2.html . This will enable the file to be opened, read on screen, and printed out in order for any corrections to be added. Further instructions will be sent with the proof. Hard copy proofs will be posted if no e-mail address is available; in your absence, please arrange for a colleague to access your e-mail to retrieve the proofs. Proofs must be returned to the Production Editor within three days of receipt.
As changes to proofs are costly, we ask that you only correct typesetting errors. Excessive changes made by the author in the proofs, excluding typesetting errors, will be charged separately. Other than in exceptional circumstances, all illustrations are retained by the publisher. Please note that the author is responsible for all statements made in his work, including changes made by the copy editor.

5.3 Early Online Publication Prior to Print
Gerodontology is covered by Blackwell Publishing's Early View service. Early View articles are complete full-text articles published online in advance of their publication in a printed issue. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the authors' final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. The nature of Early View articles means that they do not yet have volume, issue or page numbers, so Early View articles cannot be cited in the traditional way. They are therefore given a Digital Object Identifier (DOI), which allows the article to be cited and tracked before it is allocated to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article.

5.4 Online Production Tracking
Online production tracking is available for your article through Blackwell's Author Services. Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The author will receive an e-mail with a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://authorservices.wiley.com/bauthor/ for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

5.5 Author Material Archive Policy
Please note that unless specifically requested, Blackwell Publishing will dispose of all hardcopy or electronic material submitted two months after publication. If you require the return of any material submitted, please inform the editorial office or production editor as soon as possible.

5.6 Offprints
A PDF offprint of the online published article will be provided free of charge to the corresponding author, and may be distributed subject to the Publisher's terms and conditions. Additional paper offprints may be ordered online. Please click on the following link, fill in the necessary details and ensure that you type information in all of the required fields: http://offprint.cosprinters.com/blackwell If you have queries about offprints please email offprint@cosprinters.com

5.7 Author Services
For more substantial information on the services provided for authors, please see http://authorservices.wiley.com/bauthor/ .