International Journal of Nautical Archaeology

Published on behalf of the Nautical Archaeology Society

Edited by:
Paula Martin

Print ISSN: 1057-2414
Online ISSN: 1095-9270
Frequency: Bi-annual
Current Volume: 39 / 2010

TopAuthor Guidelines

Notes for Contributors

All material submitted is subject to peer review.

Contributions should fall into one of the following categories:
Main articles: excavation or survey reports of substance, or original discussions of issues relating to nautical archaeology. Previously unpublished, or the first publication in English, such articles should be appropriately illustrated and not exceed 12,000 words.
Shorter articles, reports and technical notes: 500 to 5,000 words with illustrations, outlining or discussing discoveries, problems, or work in progress, and thus not necessarily definitive.
Notes and queries; letters to the Editor: 500 words or fewer, drawing attention to unusual phenomena, seeking advice, or relaying experience.

Book reviews are commissioned. Any enquiries or suggestions, correspondence, or books for review, should be addressed to the Reviews Editor, Angela Croome, Flat 2, 14 The Paragon, Blackheath, London SE3 0PA, UK.

Electronic submission
Text may be submitted electronically, as an e-mail attachment, preferably in .rtf format, to paula@arnydie.demon.co.uk. There is no need to follow this up with hard copy. Digital illustrations, however, will need to be posted on a CD, because of their size. Photos should be .tif files, at least 300 dpi, and at least as big as you would like them reproduced (preferably larger to allow for cropping). Line drawings which are computer-generated should be sent in .eps format if possible (failing that .tif), line drawings produced manually should be scanned at at least 800 dpi.

The editor will not accept .pdf files, or text files with embedded images.

Postal submission
Manuscripts for publication should be addressed to: The Editor, IJNA, Arnydie, Peat Inn, Cupar, Fife KY15 5LF, UK. Only one copy of the text should be submitted, but you should also supply a labelled CD containing all relevant files saved as .rtf (rich text format). Illustrations should be sent at the same time, one complete set prepared to publication standard, and a second set which can be of lower quality (this set is to send to the peer reviewer, and can be marked with any instructions, such as area to be cropped). Hard copy illustrations will be returned. All manuscripts are acknowledged; please allow 2-3 weeks for this.

Article preparation
Care in preparation will help to optimise processing times. Word-processed files should be 1.5-line spaced with 2.5 cm margins. Sub-headings must be on separate lines, full left, in bold (not capitals), and should not exceed one column line in length (8 cm). Do not justify the text, and please do not use automatic footnoting or endnoting. The minimum of formatting helps avoid problems when material is transferred to different software by the typesetter. Text may be submitted as an e-mail attachment, preferably in .rtf format. If saving in .rtf does not reduce your file in size, this means you have unnecessary formatting in it. Switch off track changes and continue saving it until it reduces in size

The document should be structured as follows:

¨ Cover Sheet, or covering letter or e-mail, to include the telephone number, and postal and e-mail addresses of the author to whom correspondence and proofs should be sent.

¨ Title Page, to include the title of the article; a running head (max. 60 characters) if the title is longer than this; the name and address of each author (normally their institutional address); a Summary of not more than 100 words; and up to six Key Words.

¨ Text.

¨ Acknowledgements: should be brief, not exceeding 100 words.

¨ Notes: please do not use automatic footnoting or endnoting. Simply put numbers in brackets or superscript where appropriate, and list the associated text at the end on a separate sheet. Notes are for manuscript references which are too complex to be included in the text, or material which would interrupt the flow of the main text, but is still relevant. Footnotes should not include any material which is bibliographical, or could be put in the acknowledgements (unless a single footnote could serve in the place of acknowledgements).

¨ Bibliography: including page numbers of chapters or articles, following these examples. Careful adherence to these conventions saves much editorial time.

Monographs

Dunand, M., 1954, Fouilles de Byblos II 1933-1938. Paris.

Ellis, R. H. and Doe, J., 1924 (repr. 1997), A Short Account of the Lacadive Islands and Minicoy. Madras.

Collections of essays, or conference proceedings

Haldane, C., 1991, Recovery and analysis of plant remains from some Mediterranean shipwreck sites, in J. M. Renfrew (ed.), New Light on Early Farming. Recent Developments in Palaeobotany, 213-33. Edinburgh.

Articles in journals

Haldane, C., 1993, Direct evidence for organic cargoes in the Late Bronze Age, World Archaeology 24: 348-60.

OnlineEarly articles: the nature of OnlineEarly articles means that they do not yet have volume, issue or page numbers, so cannot be cited in the traditional way. They are therefore given a Digital Object Identifier (DOI), which allows the article to be cited and tracked before it is allocated to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article.

Websites

Web references, because of their ephemeral nature, should only be used as a last resort. Normally-published references are preferable. List author, short title (or descriptive explanation) (treated like a journal article title), full URL, date last updated, and date accessed.

Only list works cited in the text, and which could be consulted by the reader (published, or unpublished but accessible, as for example a thesis lodged in a university library, or an archaeological report lodged with the relevant public archive). 'Forthcoming' means that a contract has been signed with a publisher (who should be named), or an article has been accepted by a journal, and that the work is in the process of publication. Anything else, from a conference paper heard to an informal discussion, and including inaccessible unpublished written material, should be referred to as 'pers. comm.'. The guiding rule is to ensure that readers, possibly years in the future, will be able to access the reference themselves using the information you have provided.

References in the text should be cited according to the name-and-date system, as Bass (1967) or (Bass, 1967) [where the whole work is being referred to], or (Bass, 1967: 24, fig. 7) [more specific references]. Do not use idem or ibid (though passim can be used). For two authors include both names (Trott and Tomalin, 2003). For more than two authors use et al. (Bass et al., 1967) in the text, but list all names in the bibliography at the end. If you refer to several works, list them chronologically, but works of the same date alphabetically (Bass, 1967; Jones, 1976; Brown, 1991; Green, 1991; Blue, 2002). Where more than one work by the same author is cited for a particular year, use 1998a, 1998b, etc.

Numerals: spell out up to and including ten, except for numerals preceding units of measurement, or descriptions with hyphens, such as '3-pounder, 3rd-rate, 5th century'. Above ten use numbers except at the beginning of a sentence. Insert comma(s) in numbers of five figures or more, for example 5000 but 55,000.

Measurements should normally be metric, with imperial equivalents in parentheses if appropriate. If the subject of discussion was clearly constructed using imperial measurements, these may come first, but metric measurements must be included as well. Avoid spurious accuracy when converting figures which are themselves imprecise. For example, 'about 20 feet (6 m)' not 'about 20 feet (6.096 m)'. Do not use subdivisions of a centimetre: '25 mm' not '2.5 cm'.

% not 'per cent'. Equations should use maths Roman.

In discussion of navigational topics distances should be given in nautical miles, speeds in knots and depths in metres. Wind-speeds should be given in terms of the Beaufort scale with the range in knots shown in brackets; or alternatively in knots alone.

Dates. Day-month-year, for example 15 December 1980.

19th century not nineteenth century (19th-century when used adjectivally)

BC and AD are our preferred usage, but if the writer feels strongly BCE and CE can be accepted.

BC is written after the date, AD can be written before or after (but be consistent).

Quotations. Use single quotation marks. Long quoted paragraphs (more than four lines) should be indented without quotation marks.

Spelling. Follow the Oxford English Dictionary, specifically the Oxford Dictionary for Writers and Editors (-ize when optional). The IJNA Style Sheet can be sent on request.

Abbreviations are generally to be avoided in the main text: 'for example' and not 'e.g.'; 'approximately' not 'approx.'.

But - 'circa' to be abbreviated to 'c.', and pers. comm. is allowed in references (pers. comm. John Smith).

Full stops should be used when a word is shortened, for example B. G. Smith, unless the last letter is included. for example 'ed.', but 'eds' (use 'edn' for 'edition'), 'vol.' (volume), but 'vols'.

But - b&w (black-and-white), in (inches), m (metres), mm (millimetres), kg (kilograms), km (kilometres), HMS, nd (no date), PEG (polyethyleneglycol), PO (Post Office) Box, UK, USA.

Do not abbreviate hours, litres, or seconds.

Use 'Fig.' for figures in the text, but 'fig.' when referring to figures in other authors' works, similarly 'No.' and 'no.'.

'&' should only be used in business designations (Adam & Co.). Otherwise write 'and'.

Acronyms should be spelled out on first mention, with the acronym in brackets immediately after it. From then on the acronym can be used on its own.

Italics should be used only for names of ships, titles of books and journals, and foreign words. Italicise foreign words (complete with any accents) unless they have been assimilated into English, in which case do not use italics or accents, and use English plural (e.g. amphoras).

Be consistent with punctuation and only insert a single space between words, numerical values and units, and after punctuation.

Articles should be written as flowing text, avoiding slang words or jargon. Subheadings should not be used excessively, and should not include numbers or letters such as (a). Bullet points should be avoided, as should joining two words with a / as in 'and/or'.

Illustrations. This is an archaeological journal, and the Editor expects that, wherever appropriate, archaeological drawings, such as site-plans or finds illustrations, will be provided. Illustrations should be of as high a quality as possible, and as large or larger than you wish them reproduced. All illustrations, whether drawings or photographs, should be numbered in one series in their order of mention in the text, and referred to at the appropriate place in the text, as (Fig. 1), (Figs 2-4). Tables should be separately numbered, and presented in a separate electronic file. Hard-copy illustrations should be numbered in soft pencil or on a sticky label on the reverse, with an arrow to indicate the top. Do not use paperclips or write directly on the artwork.

Digital images may be emailed or submitted on CD (for file types and sizes, see Electronic submission above). If submitting digitised plans, please ensure that any captions will be readable at the size the image will be reproduced. It is usually better to submit separate captions to avoid problems.

Line illustrations: maps and plans should be clean, sharp copies (not photocopies) and must include metric scales. If lettering is added, it must be done with the published reduction in mind. Alternatively, the desired lettering can be indicated on a photocopy and added by the Editor.

Scale drawings of objects should normally follow archaeological conventions and be of 1:1,1:2, 1:4, 1:10 in scale when reduced for publication. Please include a scale as well in case the size of the image is accidentally altered.

Photographs: glossy prints, transparencies or high-quality digital images. Metric scales to be included where practicable.

Column width is 8 cm, page width is 17 cm, landscape page width is 23 cm. Authors are encouraged to make effective use of this format in specifying the aspect ratio and suggesting the final size of their illustrations (but if doing this, please crop the images first).

The editor will not accept submission of .pdf files, or text files with embedded images.

Captions should be listed on a separate sheet with scale divisions mentioned. Authors must obtain any necessary permission to reproduce illustrations before submitting the manuscript. Each figure must have the artist or photographer or source noted at the end of the caption, using any wording specified by the copyright holder (for example, 'reproduced by kind permission of the duke of Plazatoro).

It is IJNA policy not to include logos in either headings or illustrations.

Proofs. The publisher will send an e-mail to the principal author, inviting him/her to download proofs from the website. Those who do not have e-mail can ask to have proofs posted. Proofs should be corrected and returned to the Editor by the deadline given. The production process will not wait if they are not returned on time.

Offprints. The Publisher will supply 20 offprints of each article. Further offprints may be ordered at cost. Authors of Notes, and book reviewers, will receive one offprint (or electronic file) of the relevant section. Article and Notes authors will receive a copy of the issue in which their article appears.

Copyright. Authors offer papers on the understanding that if accepted copyright remains with them, but the Nautical Archaeology Society shall be assigned an exclusive licence to publish the article. This includes illustrations, but relates only to the particular combination of text and illustrations, and gives no rights for other use of illustrations. The exclusive licence form will be sent when an article is accepted. The Publisher will not put any limitation on the personal freedom of the author to use material published in the Journal in other subsequent works. Articles, Notes and Reviews will only proceed to production once the signed copyright form has been received. A copy of the exclusive licence form can be found here.

Early View. IJNA is covered by Wiley-Blackwell's Early View service. Early View articles are complete full-text articles published online in advance of their publication in a printed issue. Articles are therefore available as soon as they are ready, rather than having to wait for the next scheduled print issue. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the authors' final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. The nature of Early View articles means that they do not yet have volume, issue or page numbers, so Early View articles cannot be cited in the traditional way. They are therefore given a Digital Object Identifier (DOI), which allows the article to be cited and tracked before it is allocated to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article.

Author Services enables authors to track their article, once it has been accepted, through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The author will receive an e-mail with a unique link which enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://authorservices.wiley.com for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

Book Reviews

Headers should be laid out as follows:

Excavations at Caldicot, Gwent: Bronze Age

palaeochannels in the Lower Nedern Valley

(CBA Research Report 105)

NIGEL NAYLING and A. CASELDINE (eds)

177 pp., 79 figures

Council for British Archaeology, York YO1 2UA,

UK, 2000, £32, ISBN 1-872414-79-6

Our standard abbreviations in review headers are b&w, hbk (hardback), sbk (soft- or paperback), npg (no price given). Currencies. Use appropriate sign (£ = £ sterling; $ = US dollar; A$ = Australian dollar; € = euro) before the number.

Abbreviations within the text of the review include Ch. + numeral [referring to chapters]; p. + numeral [references to individual pages].

Please do not include unnecessary bibliographic references. If they are essential, they should be in brackets within the text, as concisely as possible (author, date, title, place of publication).

Reviewers are also asked to sign forms assigning an exclusive licence to the Nautical Archaeology Society. Forms will be sent out with the book, and should be returned with the review to the Reviews Editor. As part of the copyright exercise, we now ask for a one-line address or attribution after your name,

e.g. PAULA MARTIN

University of Stirling, Scotland

[add country unless address is in capital city]

Please submit two copies of the text to the Reviews Editor, Angela Croome, Flat 2, 14 The Paragon, Blackheath, London SE3 0PA, UK. If possible a copy should also be emailed to the Editor (paula@arnydie.demon.co.uk).

Reviewers will be sent proofs if they ask for them, but the production process will not wait if they are not returned within the specified time.

Reviewers will receive one copy of the reviews section (electronically where possible).