Disk Submissions, Copyediting, and ProofreadingIf you have used a computer to write your manuscript, we urge you to submit the disk when you send in the hard copy version. (See the guide Preparing Your Manuscript, Section I, for disk submission requirements.) Your disk will be evaluated by the typesetter for use of the keystrokes. Factors determining its use are the amount of attention needed to bring the disk into final form (e.g, heavy input of copyediting changes), your consistency in formatting the disk, and the content of your book (e.g., tabular, math, or chemistry may not be usable). Even if your disk is used, the copyeditor most likely will NOT be editing on screen and will be working with the hard copy printout. Therefore, you will need to follow the instructions given in this guide when checking the copyedited manuscript. In addition, you still need to proofread in the galley or page proof stage. In using the disk, material can be dropped and errors introduced in the course of transferring your keystrokes to the compositor's typesetting system. Therefore, you will need to read the proof and check for continuity, completeness, correct formatting, and so on, as specified in this guide. CopyeditingClick here for example of copyeditor's marks. The CopyeditorCopyediting and your check of the copyeditor's work are two important steps in transforming a manuscript into a published book. If these steps are accomplished well, a good foundation will have been established for the rest of the production process. The copyeditor's responsibilities are numerous and varied. One responsibility is to ensure the mechanical accuracy of spelling, punctuation, and grammar, as well as the stylistic consistency of the writing. Our copyeditors are selected based on the subject areas being edited; however, they do not possess the level of knowledge you do and may inadvertently alter your meaning. It is essential, therefore, that you check the copyediting carefully. In addition, by providing us with your editorial style sheet (see Preparing Your Manuscript), the copyeditor can be aware of your preferences and of nomenclature particular to your discipline. The copyeditor will also query you when your meaning seems unclear, when information is missing, and when there are discrepancies between text citations and the reference list. He or she will check the illustrations against the legends and text discussion for consistency. The copyeditor will NOT normally question the factual accuracy of the content, however, unless the error is obvious. You have sole responsibility for the accuracy of the content. The copyeditor also checks that all required credit lines have been inserted into the correct locations of the text, as required by the copyright holder in their permission release letter. However, this task can be performed only if all permission letters are on hand at the time of copyediting. The copyeditor may query whether you have obtained permission for material that has been taken from another source and for which no permission is on hand. You will need to resolve such queries quickly at the time you check the edited manuscript. The copyeditor marks the manuscript for the typesetter by adding typesetting codes at the occurrence of individual text elements such as headings, quotations, and displayed equations. He or she will also call out figures, tables, and footnotes in the margin of the manuscript to indicate their approximate location on the printed page.
Reviewing the Copyedited Manuscript and IllustrationsWhen copyediting is complete, your Associate Managing Editor (AME) who has been assigned your title will send you the edited manuscript along with the illustrations and legends for your review. You will need to check all aspects of the manuscript at this time. A style sheet listing the copyeditor's decisions regarding spelling, word usage, capitalization, and so on, will also be included for your reference. Answer all of the copyeditor's queries and make any corrections or additions required. Changes made at this time have no effect on costs. Later on in the production process, however, alterations become very expensive and can also cause serious delays. When you return the edited manuscript and its illustrations, they are considered to be in their final form and accepted by you for typesetting. Any changes in content that are made on the typeset proofs will be considered to be author's alterations, even if you are restoring your original wording. Therefore you need to be methodical and thorough in reviewing the manuscript and illustrations. (See "Author's Alterations," for further discussion.) Please follow the guidelines below. Guidelines for Reviewing Copyediting
PermissionsAll permissions should be on hand when you return your final, reviewed manuscript to your AME. Obtaining permissions to use copyrighted material is your sole responsibility (see the guide Copyrights and Permissions ). Please be certain to include all outstanding permissions, related correspondence, and the completed permissions summary form with your reviewed manuscript if you haven't already done so. It is your responsibility to insert all required credit lines in the correct locations in your manuscript before you return the reviewed text to your AME. Although the copyeditor is checking these credit lines against permission releases, he or she is not inserting them into the text. Also, if credit lines need to be inserted into typeset material later on, such additions will be considered author's alterations and will be charged against your contractual allowance. ProofreadingClick here for example of proofreader's marks. Accurate proofreading and clear marking of corrections are indispensable requisites to the production of a quality book. Proofreading is solely your responsibility in the proof stage. No one else will proofread the typeset text. Please read this section carefully. Galleys or Pages?Your book can either be set directly into pages or first into galleys and then into pages. Galleys are the typeset text showing continuous word flow uninterrupted by illustrations, tables, footnotes, or figure captions. Tables, footnotes, and captions are set together in their own sections at the end of the text galleys. Page numbers do not yet exist at the galley stage. Page proofs, however, contain all figures and their captions, tables, footnotes, and other text elements as they will appear in final page form. Running heads (brief headings at the top of each page) and page numbers also appear.The decision to set a book into galleys first rather than pages is based on an assessment of the complexity of the content, the likelihood of extensive alterations during the first proof stage, as well as the demands of the schedule. The majority of titles are set directly into pages, omitting the galley stage. Below are instructions for checking each stage as well as general guidelines that pertain to both. General Guidelines for Proofreading
Checking GalleysYou will receive the copyedited manuscript to proofread against the typeset galleys. Make all your corrections on the galleys, NOT in the copyedited manuscript.
Click here to view portion of a corrected galley. Returning Galleys to WileyWhen you have completed checking the galleys and illustrations and have made a copy of your corrected material, return the corrected set, the illustration proof, and the copyedited manuscript to your AME. Use a reliable and traceable express mail service. If you are unsure how to mail your material back, consult your AME. LatenessIf you cannot meet the schedule set up by your AME, please let her or him know as early as possible so that the typesetter and all concerned at Wiley can plan to handle the material effectively when you eventually send it in. Your publication date may also be affected, which will impact on marketing data, cover design schedules, as well as the printer's schedule. If you inform your AME early, she or he may be able to make arrangements for you to batch material to Wiley, which may help to offset further delays later on in the overall schedule. Checking Pages
Returning Pages to WileyWhen you have completed checking the pages and have made a copy of your corrected material, return the corrected set and the copyedited manuscript to your AME. Use a reliable and traceable express mail service. If you are unsure how to mail your material back, consult your AME. LatenessIf you cannot meet the schedule set up by your AME, please let her or him know as early as possible so that the typesetter and all concerned at Wiley can plan to handle the material effectively when you eventually send it in. Your publication date may also be affected, which will impact on marketing data, cover design schedules, as well as the printer's schedule. If you inform your AME early, she or he may be able to make arrangements for you to batch material to Wiley, which may help to offset further delays later on in the overall schedule. Author's AlterationsYour contract with Wiley stipulates what budgetary amount you are allowed for altering your material once it has been set into type. This amount is usually related to a percentage of the overall cost of composition. If you exceed this amount, the overage is generally charged against your royalties. The reason for concern is that revisions to typeset material are far more costly than the initial typesetting, since even the smallest change to a galley or page requires time and expense to make. The error will require replacement of at least one line of type, and possibly many more, creation of a new proof, proofreading, and, if another error is introduced, a repetition of this process. Extensive alterations in page proofs can affect the paging of the entire book and delay creation of the index as well as the finalizing of the Contents. These changes, of course, take time and can easily jeopardize the publication date by adding unanticipated tasks to the proof stages. Late publication may also mean that sales may be hurt, particularly if your title is scheduled to appear at a conference or meeting where many potentially interested participants will attend. Your AME will advise you if you are exceeding your contracted allowance for alterations. She or he also can assist you in helping to identify the causes of the alterations and suggest ways to minimize them. How to Avoid Excessive Author's AlterationsThe easiest way to avoid excessive alterations is to prepare your manuscript carefully and to finalize its content during your check of copyediting. If you follow the guidelines given in this pamphlet and adhere to the steps below, the number of corrections that must be made in the proof stage will be kept to a minimum:
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