Professional Author Resources

Your Online Author Kit: Getting Started
Welcome aboard Wiley’s crew of talented authors. This is your online author kit. You can start by reading this page and following the relevant links, or perusing the navigation bar on the left.

If You're in the Proposal Stage
  1. Fill out this proposal form completely; paying special attention to what separates your proposed title from the competition.
  2. Create a detailed table of contents (TOC) that:
  • includes part divisions and titles, if applicable
  • includes chapter numbers, titles, and at least 2 levels of headings within the chapter
  • indicates the anticipated page count for each chapter
  • follows a traditional outline structure with parallel headings and no widows
  • indicates the anticipated date you'll be able to submit each chapter to Wiley
  • if a revised edition, indicates what percentage of material will be deleted and revised
For tips on creating a TOC that will be approved, please review the Creating a TOC document.

Things to Do Before You Start

  1. Be sure your TOC and sample chapter have been approved.
  2. Read the series guidelines your AE sent you (as of now, these are not available online).
  3. If you’re working on a new edition, make sure you have the files from the prior edition to update.
  4. Install and familiarize yourself with the SD Template.
  5. Ensure you have set your monitor to the proper display settings. If you are a Windows user, install the Wiley desktop theme so you can shoot figures. There are instructions on installing/using it. If you are a Linux or Mac user (or prefer not to use a desktop theme), follow the instructions for changing the display settings that are appropriate to your OS.
  6. Alter your screen resolution to 1024 x 768 (unless otherwise agreed upon). If you have a widescreen display, please speak with your Project Editor (PjE) for special instructions.
  7. Submit a test screenshot. Take a few screenshots (some cropped and some not) after the theme has been applied, and send one of each to your PjE.
  8. Determine the ISBN for your book by asking your AE or PjE.

Getting Started

If you are working on an updated revision, the first thing you'll want to do is attach the newest template, turn on revisions, and start authoring. If you are starting brand new, you'll want to open a blank document with the new template attached and start writing.

Things to Remember While You’re Writing

  1. Any time you make changes to your Table of Contents, please make sure the PjE has a most recently updated copy. Please note, substantial changes in the TOC are discouraged after you have submitted the first 25% of your manuscript.
  2. Turn in figures and code (in their own independent files) with your chapter text. Please make sure they are named correctly.
  3. As the author, you know best how you want the finished book to appear, within the constraints of the series. To make that happen, be sure to format your chapter correctly.
  4. If you are re-using material (a figure, a table, a quote, or even from your previous works), you are responsible for pursuing legal permission. Contact your PjE with questions.
  5. Make sure you use your own words for everything. Do not copy and paste material from another source.
  6. Please remember to notify your PjE when you have reached a contractual milestone that includes a payment incentive; doing so will minimize the time you wait to be paid.

What Happens After You Turn in Your Chapter

  1. You turn your chapter, figures, and code files in to a Project Editor (PjE), who edits your chapters for big-picture issues, sends them out for technical review, and sends them out for line-by-line copyediting.
  2. Your PjE sends the chapters back to you. In this file, you will see all the changes the PjE, CE, and TE have made, and answer questions they have left for you, in a process called Author Review. This is your chance to make any final revisions to your chapter.
  3. You send it back to your PjE, who cleans up the files and sends them to Production. You should also keep track of your contractual milestones, and ask the PjE to submit a payment request as you meet them.
  4. In Production your files are laid out, sent to proofreading, indexed, and folioed.
  5. You will be asked by the PjE to review PDFs of laid-out pages of your book to check for code breaks, figures, series elements, and check any changes made by or questions from the proofreader. Your turnaround time will be 48 hours or less for this, so be sure to ask your PjE when to expect pages so you can allot time for it.
  6. After you have completed your review of the PDFs and returned them to the PjE, the chapters get a final stamp of approval and are forwarded to production, which then sends the files to a printer.
  7. You will be asked to review the cover copy or cover of your book as well. We have short turnaround times for these tasks, so be sure to respond as soon as your editor sends it to you.
  8. About six weeks (give or take, depending on the size of your book) after you turn in your last PDF to your PjE, you should see a real book. Congratulations, you made it through!

Helpful Hints

  1. Choose a place on your computer to store your files and create a folder structure that works for you.
  2. Schedule a reminder in your calendar to backup your files every week or so.
  3. We suggest printing out the Chapter Submission Checklist and keeping it next to your computer as you prepare your manuscript.
  4. On the author kit, in the navigational bar on the left under “Professional Author Resources” heading you’ll find other topics that you might find useful along the way, as well as an FAQ.