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Implement, Improve and Expand Your Statewide Longitudinal Data System: Creating a Culture of Data in Education

Implement, Improve and Expand Your Statewide Longitudinal Data System: Creating a Culture of Data in Education

Jamie McQuiggan, Armistead W. Sapp

ISBN: 978-1-118-84154-9

Jan 2014

224 pages



Step-by-step guidance for implementing an effective statewide longitudinal data system

Every U.S. state faces challenges in its efforts to ensure the highest-quality education for students. To address these challenges, a growing number of states are establishing statewide longitudinal data systems (SLDSs), a data-rich system integrating relevant data about a student's education. Implementing Statewide Longitudinal Data Systems for Education presents a detailed and contextualized discussion of SLDSs, which will serve as a recipe for states that want to implement an SLDS, develop design and enactment of new and existing SLDS systems, addressing implementation, operation and optimization.

  • Provides a contextualized discussion of the history and purpose of SLDSs
  • Describes how to plan for and implement an SLDS, including best practices regarding data governance, standards and privacy
  • Discusses proven methods of data management, and details the two most popular methods of database architectures used for SLDSs
  • Provides 5 case studies of states successfully using SLDSs
  • Offers suggestions for expansion and inclusion of new datasets over time

This essential book addresses the culture of data concept, providing a guide for states to usher in a new era in their education system where data is invaluable and used by everyone, not simply the newest version of the old system. A robust LDS initiative includes linked student records, teacher records, test scores, course selection, finances, certifications, licensure, salary and more. Concluding with a discussion of the potential future uses of SLDS, this book is the ultimate guide to SLDS implementation and understanding.

Foreword xiii

Preface xvii

Acknowledgments xix

Chapter 1 How to Establish a Successful SLDS 1

What Is a Statewide Longitudinal Data System? 2

What an SLDS Can Do That Sneaker Net Cannot 4

What It Takes to Implement (or Improve) a Successful SLDS 9

Preview 13

Notes 15

Chapter 2 The SLDS Landscape 17

History of Longitudinal Data Systems 18

The State of SLDSs Today 23

Data Management Models 28

Conclusion 30

Notes 31

Chapter 3 Getting Started on Your SLDS 33

SLDS Planning and Preparation 35

Establish a Data Governance Board 35

Address Interoperability of the Data 38

Set Policies for Data Security and Student Privacy 41

Evaluate Current Systems and Make Connections 45

Make It Sustainable 50

Conclusion 53

Notes 54

Chapter 4 Data Management: Creating One Version of the Truth 57

What Is Master Data Management? 58

Incorporating MDM Principles in Your SLDS 60

Conclusion 75

Notes 75

Chapter 5 Florida Case Study: The Up- and Downside of Being the First 77

Florida’s SLDS 78

Renovating What Exists Using Federal Grants 79

Conclusion 83

Notes 84

Chapter 6 Michigan Case Study: SLDS—a Tool for Reinventing the Economy 85

Michigan’s SLDS: Moving Beyond Compliance 86

Career and College Ready Initiative: How Longitudinal Data Can Inform the Discussion 92

Conclusion 94

Notes 94

Chapter 7 North Carolina Case Study: New SLDS, Existing Partnerships 95

Stakeholders and the NC P20W System 96

The Vision 101

State Legislation Reinforcing SLDS 102

Conclusion 104

Notes 104

Chapter 8 Sharing Information with Others 105

Public Information Sharing: What Information Is the Public Entitled to and Interested In? 108

Policy Makers and State-Level Decision Makers: How Can Legislators Enable and Use Longitudinal Data? 109

Researchers: How Can States Leverage Researchers to Make the Longitudinal Data Answer Key Questions? 112

Establishing the Connection with Academia 114

Parents: What Longitudinal Data Do Parents Need, and How Will It Make a Difference? 118

Students: How Can Schools Provide Students with More Intuitive, Instant Access to Their Own Student Record Contextualized with Longitudinal Data? 122

Conclusion 124

Notes 124

Chapter 9 Using Data in Schools and Classrooms 127

Teachers 128

Administrators 134

The Teacher–Student Record Link 136

Conclusion 141

Notes 142

Chapter 10 Expanding Your SLDS: Adding Out-of-School Time and Health-Care Data 145

Collective Impact: The Longitudinal Data Connection 148

OST: What Happens When They’re Not in School? 149

Health-Care Data 153

How to Facilitate Collective Impact Initiatives 157

Conclusion 160

Notes 161

Chapter 11 A Culture of Data: Using Longitudinal Data to Solve Big Problems 163

Creating a Culture of Data 164

Data-Driven Decision Tools 171

Response to Intervention (RTI) 172

Early Warning Systems 177

Conclusion 180

Notes 181

Chapter 12 It’s Not about the Data 185

Ways to Sustain the System 188

Conclusion 193

Notes 194

About the Authors 195

Index 197