Part 1: It’s Parliamentary, My Dear: Participating Effectively in Meetings 7
CHAPTER 1: Following the Rules (Robert’s, That Is) 9
CHAPTER 2: Defining the Organization: Bylaws and Other Rules 19
CHAPTER 3: Meetings: Making Group Decisions 37
CHAPTER 4: Notice and a Quorum 51
CHAPTER 5: Ordering Business: The Agenda 63
Part 2: Motions: Putting Ideas into Action 75
CHAPTER 6: Main Motions: Proposing Ideas for Group Action 77
CHAPTER 7: Debate: Discussing the Pros and Cons of Ideas 97
CHAPTER 8: Making Group Decisions: Voting on the Motion 115
CHAPTER 9: Subsidiary Motions: Helping to Process the Main Motion 137
CHAPTER 10: Privileged Motions: Getting Through the Meeting 167
CHAPTER 11: Incidental Motions: Dealing with Questions of Procedure 183
CHAPTER 12: Haven’t We Decided This Already? Motions That Bring a Question Again Before the Assembly 217
Part 3: Getting Involved in Leadership 237
CHAPTER 13: Who’s Going to Do the Work? Following Nomination Procedures 239
CHAPTER 14: Holding Elections and Making Appointments 251
CHAPTER 15: Running the Show: Officers and Directors 267
CHAPTER 16: Gearing Up for the Real Action: Committees 283
CHAPTER 17: Reporting to Your Organization 295
CHAPTER 18: Disciplining and Removing Officers or Members 309
CHAPTER 19: Starting a New Association 321
CHAPTER 20: The Convention of Delegates: A Special Kind of Assembly 333
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Part 4: The Part of Tens 345
CHAPTER 21: Ten (Or So) Meeting Procedure Myths 347
CHAPTER 22: Ten Tips for Presiding Officers 357
CHAPTER 23: Ten Motion Mistakes to Avoid 365
CHAPTER 24: Ten Custom Rules to Consider 373
APPENDIX: Glossary of Parliamentary Terms 381
|Sample Meeting Agenda|
This sample agenda for a meeting of a small board follows the Robert's Rules standard order of business. The items listed under each heading represent the actual agenda items known to be on the calendar for this specific meeting.
|Sample Working Agenda|
This agenda is a sample presiding officer's working agenda for the meeting of a small board. The agenda not only contains the items on the calendar for the meeting, but it's annotated in great detail to assist the presiding officer in conducting the meeting. Anticipated motions are even scripted. A good presiding officer prepares for meetings by outlining the agenda in as much detail as possible.
|Audited Treasurer's Report|
This report is an example of a summary-style cash basis treasurer's report covering a full year's finances for a small local society. During the year, periodic reports are given in the same form, but without the auditors� certifications contained on this report.
|Finance Committee Reporting Budget|
This form contains important components in addition to a budget. It includes a resolution adopting the budget with an authorization for the treasurer to disburse the budgeted amounts. The final part of the form includes a form for the secretary to certify the adoption of the budget and the resolution, providing the treasurer with an official copy for his files.
|Audit Committee Report|
In connection with an audited financial report, an audit committee may have comments and recommendations. This committee report is a report rendered in connection with an audited treasurer's report similar to the one used in the previous section by the same name.
|Convention Committee on Standing Rules Report|
A convention of delegates adopts its own convention standing rules for a single session. The organization's committee on standing rules is charged with recommending the rules for adoption at the opening meeting of the convention.
The two detailed sample minutes in this document provide some examples of style for documenting items like motions laid on the table (or taken from the table), points of order, appeals, referrals to committee, and recesses, to name a few. The minutes are based on real-life examples that I think you can benefit from because they were prepared in general conformity with the principles in Robert's Rules.
|Tellers' Election Worksheet|
In any election, it's important to track the nominees and the ballot totals and tallies. This tellers' worksheet is designed as a nice, simple way to accumulate all the information you need to prepare a perfect tellers' report. Of course, after you download the form, you can adapt it according to your own needs, but I personally find its current, simplified layout more than helpful.
|Tellers' Report for Elections|
When your organization votes by ballot, reporting the details is important for the record (and for preventing the occasional fistfight). Two forms on the website are designed to help you in that process. The Elections is for reporting the ballot counts in a vote on an election. Both forms include the critical components for proper reporting of the following:
|Tellers' Report for Motions|
When your organization votes by ballot, reporting the details is important for the record (and for preventing the occasional fistfight). Two forms on the website are designed to help you in that process. The Motions is for reporting the ballot counts in a vote on a motion. Both forms include the critical components for proper reporting of the following: